Dynamics 365 Business Central: Release Update 2020 Wave 1: Correct Invoice Posting

Release Update 2020 Wave 1: Correct Invoice Posting

All right, so we got number 7 of the Release Wave 1 updates this year, 2020. This release wave 2020 is actually quite big and it's silly that they say it's one release wave because they are actually incrementally releasing it. They say, "Well, it's going to be ready maybe in July or maybe in August. Some of it will be available earlier." we're going to be closely watching it. We're actually coming into Release 2 now. I'm picking up stuff from there soon, but I think I got about three more things I want to talk about.

This one is really cool. Basically, if you have a sales order and you have quantity to ship, let's say 10. You're selling something, let's say that's a chair. Then you have to invoice, which we know 10 as well, right? Now you're going to post this. Let's say I go ahead and post... I change this to, let's say eight here, eight and eight. I should do this properly here. Chair, the quantity on the order is 10 so this becomes 10, this becomes 10. I change that to eight so I'm only shipping eight out of the 10 originally on the order, right? Now, if I hit post though... I do post, what happens is, of course, the quantity of the ship becomes two, quantity of the invoice becomes two, and the quantity, I'm just going to put invoiced, is eight. That was zero here but now it's eight. It means that you have invoiced eight and you have two left to invoice.

Now let's say, "I made a mistake. I wasn't going to invoice these eight. What can I do?" You can actually go into the invoice and do something called Cancel. If you go in the invoice and hit cancel, in the past what happened is that it would just do a credit memo for you and cancel it out. What it does right now, it actually not only credits out what you posted, but also changes the quantity invoice back to zero, which it was up here, and changes these guys to eight. Actually, to 10. All the way to the original.

The sales order is fixed and this is working for partials. If you completely invoice the sales order and then cancel it, I think it just cancels the invoice and that's it. Here, it actually reverts the quantity to invoice and quantity to ship. It goes back, which is really nice. Let's take a look at that.

This one is pretty interesting about canceling sales orders. Let's say if I get into sales orders here and I created a new one for The Cannon Group, for the Paris guest chair. I have 10 on this sales order. I'm going to go ahead and ship two.

Let's say I made a mistake and I wasn't supposed to actually invoice this but I do. I post this, shipping and invoice and then we get, oh, no, it actually did an invoice. You should back it out because there was an issue. We're, "Oh, damn, we have to then go ahead and reverse it and ..." Let's go ahead and see how we can quickly fix this. If I just go into the posted sales invoice, which is right here and I want to go ahead and cancel this invoice, I just go into correct, hit cancel and just say OK. It posts the reversing entry to reverse it. I'm not going to take a look at that. Then I go back and I can see that this particular invoice has been canceled, see that right here. Then if I go back into my sales order, it's back to 10. It's been all reversed, just like we erased it, but it did post correcting entries. It did maintain proper accounting standards. It's not like it just deleted the invoice and the entries and moved it up. It has a record that this happened, however, it has been reversed.