Item variant: sell by colors in Microsoft Dynamics NAV 2015 

In this little clip I’m going to show how to use variants. Basically what we started doing in the coffee mug business is that we’ve started selling coffee mugs that have different colors.

So what I’m going to do is create a new item and have that item have variants that are going to be different colors; so right now the colors we’re selling are red, green and blue.

Create a new Item
So I’m here at the item list and I’m going to hit New to get a new Item.

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I just hit Enter to get the next number in line.

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It’s going to be Coffee Mug – Colored.

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Your Base Unit of Measure is Piece (PCS).

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Item Category, I’m actually going to have that as Miscellaneous.

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We do sell furniture as well, but I’m in charge of the coffee mugs, which is quite apparent from all the videos we’ve been doing.

And then, let me see, over here we need to put in the Tax Group. That it’s a non-taxable item and I did go over this in a separate video.

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Create the Item Variants
Ok, so now we’ve created the coffee mug that’s colored. What I want to do now is go into Variants up here.

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And basically say which colors I’ll be selling. So there’s Red and we’ll call it ‘Coffee Mug – Red’. The description on the line will actually take the entire description here, so if I put it on a sales line, that’s why I want it to contain the words ‘Coffee Mug’. Next I add blue and green.

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I’ve created three variants and now I’m going to demonstrate how we can use that. Go to a Sales Order.

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Create a New Sales Order
Hit New.

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Enter a number. I’ll sell to The Cannon Group, my favorite company so sell to. Enter items and I’m going to look up the Coffee Mug – colored.

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Add Variant Code Column
Then what I want to do is show the variant. So I’m not showing that on the line, but in NAV I can add columns by right-clicking, hit Choose Columns.

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Click on Variant Code and then Add.

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I’m actually going to move that up, so it goes above Description.

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Choose Item Variant
In the Variant Code column, I can then click Blue.

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Now I have Coffee Mug - Blue as a line item in the Sales Order.

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I’m selling a particular variant of that coffee mug. I will then have to buy the same variant and the system will contain all the costing and quantity information by variant.