Extended Text in Microsoft Dynamics NAV 2015            

Hello and welcome again to The Coffee Mug Tutorials. This is a Halloween edition as today is Halloween. We’ve actually created an item that’s a Halloween Coffee Mug with a picture and started buying it and selling it as a collector’s item.

Our customer, The Cannon Group has asked if we could put a reference to that it’s a collector’s item and that it’s serialized onto our sales order. So that every time when we put this item to the Sales Order we want to be able to display a sort of like a disclaimer that this is a special item.

Locate the Item
The perfect way to do this is to use Extended Text. So I’m going to go ahead and look up the Halloween Coffee Cup.

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Here it is, I’ll get into the card.

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As I had shown before this coffee mug has a nice shape, it’s very collectable. It can be viewed by clicking on Picture.

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There it is.

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Add the Extended Text
And now what we’re going to do is create some Extended Text.

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Hit New.

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I could specify for what language it is so I could have it in different languages based on customers and it could also be set up for starting at a certain date and ending on a certain date but we are going to have it for all languages and always.

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This is kind of the Halloween Mug Disclaimer for the Description.

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Here in the text, I’m going to write: “This message is to all mortal souls whoever buys this coffee mug is eternally damned. This is a special collector’s item with a serial number unique to each mug. This way we will know how to find you…”

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Ok, so sort of the Halloween spirit here. And so we’re going to have this display on all sales quotes, sales orders, invoices etc.

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Purchases - we’re not going to display it there, we’ll take that out, there’s no need when we’re buying to put this disclaimer and in the service module there’s no need for that either. So only on sales.

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Hit Ok.

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And close.

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Now we want to check off a box here saying Automatic Extended Text which means it’s going to throw it automatically onto the Sales Orders.

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We click Ok and close this out.

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Create a Sales Order
We go to the Sales Orders.

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I want to create a new one.

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Again for The Cannon Group and the Type is Item again and it’s the Halloween Coffee Mug.

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Notice the message comes in automatically.

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Quantity is 10.

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So for example if I Print Confirmation.

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Click Preview to take a look at how it prints out.

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So, very nice, you can add on all kinds of disclaimers onto any document that you wish and have in multiple languages as well. And the language would be specified on the customer card.

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And that’s how you do Extended Text in NAV, Halloween edition.