Dynamics 365 Business Central: Easy Vendor Payments

Dynamics 365 Business Central: Easy Vendor Payments

hey everyone we're going to keep going with payments and sort of easy things in business central, Microsoft has clearly put an effort in to streamline the business process so, this one is actually about overdue invoices like the vendor invoices that you have left to pay, how you can easily push them into the payment journal and sort of get an overview straight from the business central dashboard so let's take a quick look at that one.

So, we're here in coffee mugs inc, we're just in the main screen taking a look at the tiles over here, in the beginning I didn't pay much attention to these tiles, it looks pretty cool you can start sales quote, sales order, sales invoice here, and you have how many you have out there of quote orders invoices. But this thing payments over here is actually pretty good, if I go into outstanding invoices and I just finished the video on the other one which was that those payments, the tile just before it.

Outstanding vendor invoices, these are the invoices that you haven't paid, so idea being, these are the invoices that I owe the vendors,  all of them and I can go ahead and filter, so now that we have the filters available I can just go in here and say filter … it opens up the filter pane over here and I could say well if I want to filter by a certain vendor and just pick the vendor here, say I want to buy at Fabrikam, now I can see all the invoices that I owe Fabrikam, so quickly I can be navigating in here on the invoices owed. Analyzing how many I have, now I really like this page really do however, if you look at this page the due date doesn't show up and I thought well that could be some Microsoft issue here, they just forgot to put it in. If I go here into personalized and want to add a field right here, I can't find the due date either in the additional fields. The only way to actually add the due date here is to modify the system so you need developer experience. It's okay, I don't like that, it’s little bit of a negative and hopefully Microsoft will fix that in their updates.

Let's just get out here there is a workaround to that though, if for example, I wanted to pay everything that was due to up until today, let’s say that. What I can do is go in here, again into the filters, and I can just add a filter and I can add the due date right here and as just say .. today, and let me just go ahead and clear this out. Then I have everything that's due until today, so that's really cool. Now, if I want to pay this, if I'm on one line, that line alone gets transferred into the payment journal, so if I go here into actions, create payment, it transfers the line into the payment journal but it only takes one line, we definitely don't want that, we want to put in all the lines that we've selected in this nice filtering screen.

So what we do then, we can go in here and say select more and then I get this checkbox over here and if I check the top, I check everything, now what I can do is go into create payment and it asked me to put in the batch name, posting date, document number for the payment journal entry and which bank account them paying out of and by what type, so I filled that out already and if I just hit OK then it takes me to the payment journal and brings in all of these invoices to be paid.

In this case it's patching it up by a vendor, so you can see that it's just creating one line for each vendor, so the checks are underneath, so if I go in to see line, apply entries, I should be able to see that here we have all these invoices that are being applied to that particular payment for this. So here's a quick way to create a payment journal entry straight from a filtering screen, where I'm kind of looking at which invoices I owe the vendors and from here of course I can go ahead and print checks etc. Right here print check and then post just like we would do in a normal payment journal and we did do a video on that which works exactly the same way in business central, so overall I do like this screen, even if you don't see the due date, you should of course see the due date so Microsoft please fix that.

Back in this screen here, you can still filter on the due date and get everything into a payment journal and then pay it on there. So this could be your process of paying invoices, obviously if you have a really big company and lots of invoices, it might be difficult to do things always like that so you just want to stay inside the journal and use the suggest payments function which technically is the same thing but if you have less invoices you can use this for sure. So it's helpful and I hope you got something out of it.